RULES AND CONSTITUTION OF
THE SOUTH WOODHAM FERRERS YACHT CLUB
SECTION 1 – NAME AND OBJECTS
1. The name of the club shall be “The South Woodham Ferrers Yacht Club” (hereinafter referred to in the rules as “the Club”).
2. The object for which the club is formed is to promote and facilitate the sport of yachting/boating and also to provide social and other facilities for members as may be from time to time determined.
SECTION 2 – OFFICERS
3. The officers of the club shall be Full members of the club and shall consist of a Commodore, a Vice Commodore, an Honorary Secretary and an Honorary Treasurer. Officers shall be elected at the Annual General Meeting in each year and shall hold office for one year, retiring at the termination of the Annual General Meeting in each year. Only those full members of the club who have had at least one year’s experience of the committee shall be eligible for election as Commodore, Vice Commodore or Honorary Treasurer of the club. All officers of the club shall be eligible for re- election.
The Commodore and Vice-Commodore shall be known as Flag Officers and shall be permitted to fly a swallowtail club flag appropriate to their respective rank.
Candidates for election as officers shall be proposed and seconded in writing by full members of the Club and the nomination submitted, with the candidates consent, to the Club Secretary, at least twenty eight days before the date of the Annual General Meeting in each year. Such nominations, together with the names of the proposer and seconder, shall be posted in the Club premises at least 14 days prior to the date of the Annual General Meeting. The method of voting shall follow rule 38.
DUTIES OF (HONORARY) OFFICERS
4. The (Honorary) Commodore shall:
a. Chair the Annual General Meeting and other meetings of the club.
b. Ensure that meetings where decisions are taken are quorate, and that the decisions of those meetings are recorded in writing and passed to the Commodore.
c. See that the rules and constitution of the club are kept and in any dispute over their interpretation, the Commodore is final arbiter.
d. Represent the Club at functions and to other clubs or organisations, or appoint a representative to do so.
e. The (Honorary) Vice-Commodore will take the place of the Commodore in the absence of the Commodore and act as chief delegate.
f. Shall report his or her actions to the Committee of the club.
g. Is answerable to the membership of the Club at the Annual General or at other general meetings of the club.
5. The (Honorary) Secretary shall:
a. Conduct the correspondence of the club.
b. Keep custody of all club documents.
c. Keep full minutes of the club, the committee and sub-committees which shall be confined and signed by the appropriate chairman upon the agreement of the club, the committee or sub-committee at the next following meeting of the club, the Committee or sub-committee.
d. See to the maintenance of such insurance policy or policies as may be needed to fully protect the interests of the club and its members.
e. Maintain contact with the club’s Legal Adviser to ensure that the club’s affairs are managed in accordance with current law.
6. The (Honorary) Membership Secretary shall:
Keep an up-to-date and complete list of the names and addresses of club members.
7. The (Honorary) Treasurer shall:
a Cause the books of account to be kept as are necessary to give a true and fair view of the state of the finances of the club.
b. Cause all returns as may be required in law in relation to such accounts to be rendered at the due time.
c. Prepare an Annual Balance Sheet as at 30th September in each year and cause such Balance Sheet (and accounts as necessary) to be audited at least once annually and shall thereafter cause the same to be exhibited in the club premises at least fourteen days before the date of the Annual General Meeting.
8. The (Honorary) Auditors shall:
a. Be appointed at the Annual General Meeting in each year (and shall be two properly qualified members of the club).
b. The auditors shall audit the accounts of the club when called upon to do so and shall give such certificate of assurance as to the accuracy of the said accounts as shall be required by law or the Committee.
c. If either is unwilling or unable to act, inform the Committee who shall appoint a substitute to hold office until the termination of the next Annual General Meeting.
SECTION 3 – MEMBERSHIP Categories of Membership
9. It is the policy of the South Woodham Ferrers Yacht Club that the full membership of the club shall be open to all adults irrespective of their age, race, religion, ethnicity, sexual, financial circumstances or physical ability. The club will not enquire into any of these characteristics for the purpose of granting membership nor will it maintain records that identify these attributes.
The club may choose to offer concessionary terms to some groups in which case records will be kept for that purpose alone.
10. There shall be the following categories of membership with power to vote at all meetings of the club as indicated hereunder. The rights and privileges of each category of members are as defined in the latest edition of the byelaws of the club.
A FULL MEMBER – being a person who, at the date of election, is over the age of eighteen shall have one vote. The spouse of the elected member, if over 18, shall also be a full member and shall have one vote. Children of the elected member up to the age of 21, providing they are in full time education, shall be members but shall not be entitled to vote.
A CADET MEMBER – being a person who, at the date of election, is under the age of eighteen shall have no vote. Such a member shall be one who at the commencement of the subscription year joins the club other than as a full member.
AN HONORARY MEMBER – who shall be nominated and elected in the manner
described in rule 52, shall have one vote.
AN ASSOCIATE MEMBER – An Associate canoe/kayak member is a member who, subject to being a member of the Woodham Ferrers Water Ski Club, is allowed use of the
Club canoe/kayak facilities, but is not entitled to vote at a General Meeting of SWFYC members.
A SOCIAL MEMBER – who at the date of election is over the age of eighteen, shall have no vote.
11. The rate of entrance fee and Subscription fee for each category of membership shall be proposed by the Committee to the members at the Annual General Meeting in each year. Any proposed changes shall be approved by a majority of those present and entitled to vote and shall become operative on the 1st January of the following year. The current rate of entrance and Subscription fee shall be prominently displayed in the club premises. Members joining after 30th June shall pay one half of the normal membership fee.
12. Members shall also make the following payments:
That any young person between the ages of 18 and 25 joining the Club, shall not pay a joining fee.
A storage fee of such a sum as the committee shall from time to time prescribe shall entitle a member to store a vessel and its tender on the premises.
One tender (ten feet or under) will be entitled to free storage in the boatyard if a full member has paid the current year’s boat storage fee for a parent vessel, or has paid for a mooring (SWFYC or HMHA) for the current year. Storage of any other tender up to 16ft in length (subject to space availability) will pay whatever the agreed storage fee is for sailing dinghies.
Tenders must be identified to the parent vessel and SWFYC. All other craft will be subject to a separate storage fee which will be paid annually with other storage fees.
Any trailer or cradle not supporting a boat shall be charged according to its length.
There is a system for pro-rated credit on the next winter storage for boats on which summer storage fees have been levied, rounded up to the nearest month, provided they are put in the water by the end of September of the current year. Boats pulled out of the water during the season may be charged summer storage at the discretion of the committee of the club. When a boat has been stored in the yard without launching for a period of two years the summer storage fee will be increased as follows: In year 3, 150% of the fee and in year 4, 200% of the fee. At the end of this period the right to storage will be reviewed by the committee.
Those members wishing to use haulage facilities shall pay the fees currently prescribed by the 1st January. Payment of the haulage fee entitles the member to use the haulage facilities to December 31st. If the haulage facility is not used, the fee will be credited to the member.
Requests for the use of the haulage facility not made or paid for by the 1st January will normally attract a 20% surcharge that may be waived at the discretion of the committee.
A member wishing to store a vessel not previously stored in the yard, must apply in writing to the Committee and obtain authority to store the vessel before it enters the yard.
The application must give details of the vessel and include a photograph. Details of duration of storage must also be stated.
All fees shall be paid by cheque or bankers draft.
All boats traversing or being stored on club premises shall be adequately insured at all times. Evidence of the insurance status of boats whilst on club premises may be required at the committee’s discretion at anytime. Lack of evidence or evidence that, in the opinion of the committee, is unsatisfactory shall be sufficient cause to invoke rules 19 and 32.
All members shall pay the entrance fee (if any) and their first annual subscription upon election to the club and thereafter on the 1st January provided that a member elected after the first day of November in any year shall not be required to pay any subscription in respect of the year of election, but shall pay on election, the entrance fee and the annual subscription in respect of the year following election.
13. Every member shall furnish the (Honorary) Membership Secretary with an up-to-date address, which shall be recorded in the register of members, and any notice shall be deemed to have been duly delivered.
ELECTION AND RETIREMENT OF MEMBERS
14. An application shall be in the form prescribed by the Committee, and shall include the name, address and occupation of the candidate and the signatures of the proposer and seconder together with the necessary fees.
15. Upon receipt of an application for membership, the (Honorary) Membership Secretary shall enter such application in a register of candidates and shall cause the application form to be prominently displayed in the club premises for at least fourteen days before the meeting of the Committee at which such application for membership shall be considered. The election of all classes of members is vested in the Management Committee and shall be a simple majority vote of those members present and voting at the relevant meeting of the management Committee. The (Honorary) Membership Secretary shall inform each candidate in writing of the candidate’s election or non-election. He shall furnish an elected candidate with a copy of the Rules and Byelaws of the club and make request for such payment as necessary.
16. A member who, for any reason, anticipates inability to use the club or its facilities for the whole of any one year shall be excused payment of the annual subscription and other annual fees provided notice in writing is given to the (Honorary) Membership Secretary before the last day of November in the previous year. A member wishing to be reinstated during the year in question shall pay portion of the annual subscription, as the committee shall require.
17. A member desirous of retiring from membership shall give notice in writing to the (Honorary) Secretary before the last day of November and shall not then be liable to pay the subscription for the following year. Upon re-application by a past member the Committee may, at its discretion, excuse the payment of an entrance fee.
18. The Committee may cancel, without notice given, the membership of any member whos annual subscription and other annual fees are MORE THAN THREE MONTHS IN ARREARS provided the Committee may, at its discretion, reinstate such member upon payment of arrears. No member whose annual payments are in arrears may enter any club event or regatta or vote at any meeting.
CONDUCT OF MEMBERS
19. Every member upon election and thereafter, is deemed to have notice of and impliedly undertakes to comply with the rules and the current Byelaws and regulations of the club. Any refusal or neglect to do so, or any conduct, which, in the opinion of the Committee, is either unworthy of a member or otherwise injurious to the interests of the club, shall render a member liable to expulsion by the Committee.
PROVIDED THAT, before expelling a member, the Committee shall call upon such member for a written explanation of the members conduct and shall give the member full opportunity of making explanation to the Committee, or of resigning.
A resolution to expel a member shall be carried out by a simple majority vote by those members of the management Committee present and voting on the resolution.
From the notification of disciplinary action, to the hearing, the committee may place whatever restrictions it may consider necessary on the member/s concerned.
20. Members shall enter the names of all guests in the visitor’s book. Not more than three guests may be introduced in any one day and the same guest may not be introduced more than six times in one calendar year.
21. A member shall not knowingly remove, withhold, destroy or damage any property of the club and shall make restitution for the same if called upon to do so by the Committee or by the (Honorary) Secretary upon the instruction of the Committee.
22. A member shall not cause any communication in whatever form to be exhibited on the club notice boards or premises without permission of the (Honorary) Secretary.
23. A member shall settle any debts for refreshment or otherwise before leaving the club premises, or in accordance with any byelaw relating to the settlement of such debts.
24. All suggestions shall be entered in the suggestion book and signed by the member.
25. Complaints of any nature relating to the management of the club premises shall be addressed in writing to the (Honorary) Secretary. Under no circumstances shall a servant of the club be personally reprimanded by a member.
26. A member of any club recognised by the Royal Yachting Association (a list whereof is published by the said association) may be authorised to use the premises of the club by any member of the Committee of the club. Such authorisation shall specify between the dates (not being more than fourteen days apart) the said person may use the premises.
27. Any person who is a competitor or crew member in any race or event sponsored by or on behalf of the club is entitled to use the club premises within a period of 24 hours before and after the race in which they are competing.
28. The (Honorary) Secretary or any other person who has received the authority of two members of the committee, may expel, temporarily or permanently, any person who has the right to the use the club premises only under rule 25 and 26.
29. The lifting winches, strops and rescue boat shall be returned for safe overnight storage in the locked building, responsibility will be that of the user or users of the equipment.
30. A member selling a vessel stored in the yard retains responsibility for that vessel until removed from the club premises
31. Trailers and boats on trailers stored in the yard can be moved or repositioned in the yard by the Bosun, or under his direction, without the prior permission of the owner.
Any boat be it a tender or sailing dinghy , that is allocated a place in the dinghy park and has not been used in a six month period from 1 May to 31 October, will be placed in the main boatyard for a 12 month period and the member placed on a waiting list for the next available space in the dinghy park.
The Boats that have been correctly stored in accordance with the club rules shall not be further moved except with the permission of the owner and with the approval of the Bosun and then only with the expressed decision of the Club Committee. All equipment is stored in the yard at the owners risk.
No obstructions are to be erected in the boatyard without application to, and approval of the comittee.
32. Boats in the yard owned by non-members may, at the discretion of the committee, be charged, at least a rate equivalent to the normal storage rate and not exceeding ten times the normal storage rate.
A list of such boats is to be published by the committee together with the actions to be taken.
33. Each member is required to assist and support the Club, where possible, by providing voluntary labour to maintain and improve the Club facilities.
To ensure fairness and prevent abuse of the Club’s self-help principle, each member is expected to attend at least one work party, or a minimum of 6 hours voluntary work, in each Club year, or opt to make a financial contribution of £50 in lieu. Where the membership includes a spouse then only one need attend the work parties. Honorary, Cadet and Social members are excluded from this scheme.
Members may undertake 6 hours independent work instead of attending an organised work party, by undertaking a task outlined in the SWFYC Voluntary Work Register, then sign that this work has been completed by them. e.g. grass cutting, as part of their 6 hours. Any members with health problems, or who are physically incapable of carrying out any work at all, should submit the reason to the Hon Secretary in writing, who has the power to waiver their financial contribution.
LIMITATION OF CLUB LIABILITY
34. Members, their guests and visitors are bound by the following Rule, which shall also be exhibited in a prominent place with the club premises.
a. The club will not accept any liability for any damage to or loss of property belonging to members, their guests or visitors to the club.
b. The club will not accept any liability for personal injury arising out of the use of club premises, and any other facilities of the club either sustained by members, their guests or visitors or caused by the said members, guests or visitors whether or not such damage or injury could have been attributed to or was occasioned by the neglect, default or negligence of any of them the Officers, Committee or servants of the club.
SECTION 4 – MANAGEMENT COMMITTEE
CONSTITUTION AND PROCEDURE
35. The Management Committee (herein referred to as “the Committee”) shall consist of the Officers, ex Officio, and not less than (four) nor more than (ten) full members of the club elected at the Annual General Meeting. There shall not be more than one office involving club funds held within one family.
36. At the Annual General Meeting each year, two of the full members shall retire in order of election or seniority. In the case of equal seniority the order of retirement shall, failing agreement between the members concerned, be determined by lot. Retiring members shall only be eligible for re-election in the event of no other candidate being put forward for election.
37. Candidates for election to the Committee (not being Officers of the club) shall be those members of the retiring committee eligible to offer themselves for re-election and such other full members whose nomination (duly proposed and seconded in writing by full members of the club) with their consent shall have been received by the (Honorary) Secretary at least twenty eight days before the date of the Annual General Meeting in each year. Such nominations, together with the names of the proposer and seconder shall be posted in the club premises at least fourteen days prior to the date of the Annual General Meeting.
38. If the number of candidates duly proposed and seconded shall exceed the number of vacancies to be filled, the election at the Annual General Meeting shall be by ballot.
39. If the number of candidates for election is equal to or less than the number of vacancies to be filled then all candidates shall be deemed to be elected if two thirds of those present at the Annual General Meeting, and entitled to vote, do so in favour of such election.
40. In the event of a ballot failing to determine the members of the committee because of an equality of votes the candidate or candidates to be elected from those having an equal number of votes shall be determined by lot.
41. If for any reason a casual vacancy shall occur, the Committee may co-opt a full member to fill such a vacancy until the next following Annual General Meeting.
42. A retiring Commodore shall serve as an ex-officio member of the Committee in the year immediately following his retirement.
43. The Committee shall meet at least every two months making such arrangements as to the conduct, place of assembly and holding such meetings as it may wish. The Commodore or in his absence a Chairman elected by those present shall preside.
44. Voting (except in the case of a resolution relating to the expulsion of a member) shall be by a show of hands. In the case of an equality of votes the Commodore or Chairman (as the case may be) shall have the second and casting vote.
45. Five members personally present shall form a quorum at a meeting of the Committee.
46. The Committee shall manage the affairs of the Club according to the rules and shall cause the funds of the club to be applied solely to the objects of the club or for a benevolent or charitable purpose nominated by General Meeting.
47. The Committee shall make such byelaws and regulations as it shall from time to time think fit and shall cause the same to be exhibited in the club premises for fourteen days before the date of implementation. Such byelaws and regulations shall remain in force until approved or set aside by a vote at a General Meeting of the Club.
48. The Committee may appoint such sub-committees as it may deem necessary and may delegate such of its powers as it may think fit upon such terms and conditions as shall be deemed expedient and/or required by the law. Such sub-committees shall consist of such members of the committee or of the club as the committee may think fit. Officers of the club shall be ex-officio members of all such sub-committees.
49. A member of the committee, of a sub-committee or any Officer of the club, in transacting business for the club, shall disclose to third parties that he is so acting.
Following the Annual General Meeting in each year, the committee shall invite, appoint a person known as the club Bosun, to act on behalf of the club in matters regarding the maintenance of the club property etc. The Bosun becomes by nature of the position, an ex-Officio member of the committee. The duties and responsibilities of the Bosun shall be agreed by the committee.
50. All committee members understand that their contribution to the committee is on a voluntary basis only.
51. The committee, or any person or sub-committee delegated by the committee to act as agent for the club or its members, shall enter into contracts only as far as expressly authorised, or authorised by implication, by the members. No one shall without express authority of the membership in General Meeting, pledge the credit of the membership.
52. In pursuance of the authority vested in the committee by the members of the club, members of the committee are entitled to be indemnified by the members against any liabilities properly incurred by them or any one of them on behalf of the club.
The limit of an individual member’s indemnity in this respect shall be the sum equal to one year’s subscription at the then current rate for that category of membership unless the Committee has been authorised to exceed such limit by a General Meeting of the club.
53. The Committee may nominate for election at an Annual General Meeting such Honorary Members as the Committee may think fit. The total number such Honorary members shall not, however, at any time, exceed five percent of the total number of members nor shall the number of Honorary members exceed at any one time six in number.
The election of Honorary Members shall be put to the vote at the Annual General Meeting each year and such Honorary Members shall be duly elected if two thirds of those present, are entitled to vote, vote in favour of the election.
PURCHASE AND SUPPLY OF EXCISABLE GOODS
54. The purchase for the Club of excisable goods and the supply of the same upon club premises shall be exclusively and solely under the control of the committee, or of a special sub-committee appointed by the committee
Intoxicating liquor may only be sold for consumption on the club premises to persons over the age of eighteen who are entitled to use the club premises in pursuance of the rules, byelaws and regulations for the time in force. No cadet member under the age of eighteen may purchase or attempt to purchase intoxicating liquor within the club premises.
55. Subject to the requirements of the licensing authorities, the Committee shall cause the club bar to be open at convenient times (and such times shall be prominently be exhibited in the club premises) for the sale of excisable goods to persons who are entitled to the use of the premises of the club in pursuance of these rules (except Junior Members as aforesaid). PROVIDED THAT visitor’s names and addresses and the name of their member shall have been entered in the visitor’s Book upon entry to the club premises.
56. No person shall take commission, percentage or other such payment in connection with the purchase of excisable goods for the club. Any profit deriving from the sale of such goods shall (after deduction of the costs of providing such goods for the benefit of the club) can be applied to the provision of additional amenities or the purchase of property to be held in trust for the benefit of the club.
57. Proper accounts of all purchased and receipts shall be kept and presented at the Annual General Meeting in each year and such information as the (Honorary) Secretary or (Honorary) Auditors may require shall be furnished to enable any statutory return or statement and the payment of excise or other duty or tax to be made.
SECTION 5 – TRUSTEES
58. There shall be at least four Trustees of the club who must be appointed by the members present at an AGM or in the event of death or resignation of a trustee, by the committee – such appointmens must be reviewed and ratified by the members at the next AGM following their appointment by the committee. Removal will require 2/3 vote by members present at an AGM or EGM.
The primary role of the trustees of the SWFYC is to monitor the governance of the club to ensure adherence to the SWFYC rule and constitution, and also safeguard club assetts, including the lease.
59. All property of the club, including land and investments, shall be held by the trustees for the time being, in their own names so far as is necessary and practicable, on trust for the use and benefit of the club. On the death, resignation, or removal from office of a Trustee, the committee shall nominate a new Trustee in his place, and shall as soon as possible thereafter take all lawful and practicable steps to procure the vesting of all club property into the names of the Trustees as constituted after such nomination.
For the purpose of giving effect to any such nomination, the (Honorary) Secretary for the time being is hereby nominated as the person to appoint new Trustees of the club within the meaning of section 36 of the Trustees Act 1925, or any amending legislation, and he shall by deed duly appoint the person or persons so nominated by the Committee.
60. The Trustees shall in all respects act, in regard to any property of the club held by them, in accordance with the directions of the Committee; and shall have power to sell, lease, mortgage or pledge any club property so held for the purpose of raising or borrowing money for the benefit of the club in compliance with the Committee’s directions (which shall be duly recorded in the minutes of the proceedings of the committee) but no purchaser, lessee or mortgagee shall be concerned to enquire whether any such direction has been given.
61. The Trustees shall be indemnified by the Committee out of the assets of the club from and against any liability, costs, expenses and payments whatsoever which may be properly incurred or made by them in the excise of their duties or in relation to any property of the club vested in them, or in relation to any legal proceeding or which otherwise relate directly or indirectly to the performance of the functions of a Trustee of the Club.
SECTION 6-MEETINGS OF THE CLUB
62. An Annual General Meeting of the club shall be held each year in the month of OCTOBER at a date to be fixed by the Committee. The (Honorary) Secretary shall at least fourteen days before the date of such meeting or any General Meeting as hereinafter mentioned post or deliver to each member notice thereof and of the business to be bought forward thereat.
63. No business, except the passing of the accounts and the election of the Officers, Committee, Trustees and Honorary Auditors, and any business that the Committee may order to be inserted in the notice convening the meeting shall be discussed at such meeting unless notice thereof be given in writing by a member entitled to vote to the (Honorary) Secretary at least forty two days before the date of the Annual General Meeting.
64. The Committee may at any time, upon giving twenty one days notice in writing, call a General Meeting of the club for any special business, the nature of which shall be stated in the summons concerning the meeting, and the discussion at such meeting shall be confined to the business stated in the notice sent to members.
65. The Committee shall similarly call a General Meeting upon a written request addressed to the (Honorary) Secretary by at least 25 members. The discussion at such a meeting shall be confined to the business stated in the notice sent to members.
Note to Clause 64. For the purpose of the Licensing Act 1964 this clause must be limited to a MAXIMUM of thirty members or one fifth of the total membership, whichever is least.
66. At every meeting of the club, the President or the Commodore or, in their absence, a Chairman elected by those present shall preside.
67. Fifteen members entitled to vote and personally present shall form a quorum at any meeting of the club.
68. Only Full and Honorary Members shall vote at any meeting of the club. Other members may attend but are not entitled to vote.
69. Voting, except upon the election of the members of the Committee shall be by show of hands.
70. In the case of an equality of votes the Chairman shall have a second or casting vote, on any matter other than the election of members of the Committee.
71. On any resolution properly put to a meeting of the club relating to the creation repeal or amendment of any rule, bylaw or regulation of the club such rule, byelaw or regulation shall not be created, repealed or amended except by a majority vote of at least two thirds of those present and entitled to vote.
SECTION 7 – DISSOLUTION OF THE CLUB
72. If, upon the winding up or dissolution of the club, there remains after the satisfaction of all its debts and liabilities any property whatsoever, the same shall not be paid to or distributed amongst members of the club, but shall be given or transferred to some other institutions having objects similar to the objects of the club. Such institution or institutions to be determined by the members of the club by resolution passed at a General Meeting at or before the time of dissolution an if and so far as effect cannot be given to such provision then to some charitable object.
SECTION 8 – RIGHTS AND PRIVELEGES
73. The present rights and privileges of each category of membership shall be as follows:
A FULL MEMBER shall have full use of the club facilities.
A CADET MEMBER shall have full use of all the club facilities subject to rule 54.
AN HONORARY MEMBER shall have full use of the club facilities.
A TEMPORARY MEMBER (which expression may include members of any RYA recognised club or organisation) shall have full use of the club facilities but:
a. No right to enter club races or regattas unless specifically authorised by the Honorary Secretary or Committee.
b. No right to introduce visitors to the club or the facilities thereof.
c. No right to take part in the management of the club.
d. Is deemed to have notice of and impliedly undertakes to comply with the club rules, current byelaws and regulations as if he or she were a member of the club and so far as the said rules, byelaws and regulations may be deemed to apply to such Temporary Member.
e. Shall be liable to expulsion from the club premises or prohibited to use club facilities if, in the opinion of the (Honorary) Secretary, he or she shall not have reasonably complied with the above conditions.
A SOCIAL MEMBER shall have the full use of all the club facilities but:
a. May not store at, launch from, or recover to Club premises any vessel.
b. May not park on Club premises or its approaches.
c. May not vote at General Meeting.
74. No dogs, except GUIDE DOGS, may be brought into the clubhouse.
75. Children may only be admitted to the club premises whilst in the presence of an adult Member.
76. Cars may only be parked in areas designated for such parking so as not to cause any obstruction to other cars, or to the approaches to club premises. All members’ cars must display a club-parking permit.
77. The club premises shall be open to members at such time as the Committee shall direct.
78. In addition to the powers given to the Committee under rule 18 and rule 48 hereof if, at any time, any fees payable to the club by any member shall be three months or more in arrears and a vessel the property of a member or former member remains upon the club premises, the Committee may:
a. Move the vessel to any part of the Club premises without being liable for any loss or damage to the vessel however caused.
b. Give one months notice in writing to the member or former member at his last known address as shown in the Club Register and thereafter Sell the vessel and deduct any monies due to the club (whether by way of arrears of subscription or annual payments, mooring, dinghy park fees or otherwise) from the net proceeds of sale before accounting for the balance (if any) to the member or former member.
c. Alternatively, if the vessel is unsaleable, after giving notice in writing as aforesaid, dispose of the vessel in any manner the Committee may think fit and deem the cost of doing so and any arrears as aforesaid to be a debt owing to the club by the member or former member.
PROVIDED ALWAYS THAT:
Proper evidence is available to show that all reasonable steps have been taken to trace the member and that when and if the said vessel is sold, the proceeds of sale (less any indebtedness by the member or former member to the club) shall be placed upon bank deposit account and retained against the eventuality of a claim by the owner (whether he be the said member or former member or otherwise) for a period of six years.
SECTION 9 – WOODHAM WATERSPORTS ASSOCIATION
79. The Woodham Water Sports Association (WWA) is solely formed as a sub committee of both the South Woodham Ferrers Yacht Club and Woodham Waterski Club to administer the land leased to and property jointly owned by both clubs. It comprises of four members of the South Woodham Ferrers Yacht Club Committee (one of whom shall be an Officer of the Club) and four members from the Woodham Ferrers Water Ski Club. To protect the integrity of the Yacht Club Committee the Commodore of South Woodham Ferrers Yacht Club shall not sit on the WWA.
a. The South Woodham Ferrers Yacht Club Woodham Watersports Association members be elected from the committee after the first meeting of the South Woodham Ferrers Yacht Club Committee after the A.G.M.
b. The passing of accounts of the Woodham Watersports Association shall be approved by members of the South Woodham Ferrers Yacht Club annually at the A.G.M. in accordance with rule 7 of this constitution, and be independently audited in accordance with rule 8 of this constitution.
c. The activities of the Woodham Watersports Association are solely restricted to administering the wishes of the South Woodham Ferrers Yacht Club (and Water Ski Club) elected Committee and resolutions passed by General Meting of members.
d. The Woodham Watersports Association is to provide a newsletter and report twice a year. Minutes of Woodham Watersports Association meetings shall be displayed on the Club notice board
Updated October 2013